Are you guilty of leaving emails in your inbox to remind you to action tasks? Do you assign tasks and to-do’s to employees via email; particularly as your team is rapidly growing and it becomes easier to communicate and track the status of projects through here? If so, then you are using your inbox to manage tasks, which is not the purpose of email. And… there are probably a few to-do reminders that you have even emailed to yourself too!
This approach makes managing your to-do list problematic, particularly when you need to quickly identify a task – nothing slows you down more than scrolling through your inbox to find a message. To add to the chaos, as your team head count is growing, so are the email correspondences from them. This means more emails to sift through (often through archive folders that take time to load) and more names to remember in order to commence a manual inbox search.
The first requirement you need to understand is: stop using your inbox as a to-do list. The reason so many of us fall into the trap of blending email management with task management is that emails form much of our workload. Many tasks arrive in the form of email messages, while others require reading or sending an email as part of completing or starting a task.
A designated task management system is the only logical option to maintain this. Luckily, Quiddity offers a powerful management tool that ties in closely with your emails. It helps you spend less time sorting through your inbox and more time prioritising and managing your tasks to ensure your work, and your teams’ gets done.
Quiddity provides you with quick and easy usability features. Often creating a to-do list requires too many data entry steps; hence why you resort to email. This means your drive to become more organised is doomed from the start due to the laborious steps required here. Quiddity’s simplicity in creating to-do’s with intuitive widgets or directly on your smart phone, provides you with incentive to easily capture and manage your tasks in one place. Unlike email, Quiddity also tracks items that are complete or incomplete, notes their deadlines, the allocated person responsible, what project a task is relation to and the steps required to take action.
In addition to the large projects you need to manage, there are also the smaller tasks you need to keep track of, which can often consume unnecessary amounts of your time. Quiddity lets you create due dates, alarms with pop ups, tag tasks with categories and synchronise your data across devices.
Transitioning to this Quiddity’s task and to-do’s functionality will allow you reclaim control over your to-do list, your growing team’s allocated tasks and your overall time management. Quiddity allows you to start a 14-day free trial to experiment for yourself, so don’t take our word for it – try it out yourself!
Quiddity keeps you on track. Trial it today with our 14-day free trial.
Brendan works as a Product Manager at Quiddity, an amazing workflow and customer relationship management tool for small businesses. He has a passion for design and problem solving and loves to share knowledge and collaborate with others.